CONTENTS

Welcome

This month is all about the launch of PaperPort 12 – a new release of the world’s most popular scanning and document management application. The new release makes it faster and easier for home and office users to get organised and win the battle over paper. In this newsletter:

  • Learn how PaperPort 12 can get you organised.
  • Find out “What’s New” in PaperPort 12.
  • Don’t miss our special launch offer on PaperPort 12 Professional – the savings are great, plus you’ll also get MyDesign & Print Workshop for free!
  • PaperPort 12 Professional has many great features. This month, we’re taking a close look at two:
    • Ensure document security, and
    • Find all your documents quickly and easily
  • In the How-To section, learn some tricks in how to assemble documents in PaperPort.

Introducing PaperPort 12 - the Fastest and Easiest way to Get Organised

PaperPort 12

PaperPort 12

 PaperPort 12 Pro

PaperPort 12 Professional

The personal organiser in a box: a combination file cabinet and digital document desktop that organizes scanned paper and PDF documents better, faster and easier than Microsoft® Windows® alone

  • Scan your way out of the clutter
  • Create and fill out forms
  • Gather and share documents quickly
  • Find what you need, fast!

Take office organisation to a whole new level: Everything you need for easy, effective document management. Turn your paper documents into searchable PDFs, store them all in one place, and organize, access, merge and share them directly from your computer desktop.

  • Eliminate paper with superior scanning
  • Speed document access and collaboration
  • Find information in an instant
  • Simplify document assembly

 

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What's New in PaperPort 12?

New features found in both PaperPort 12 and PaperPort 12 Professional

  • Tabbed ribbon user interface:
    • PaperPort 12 is remarkably easy to use because all application features are presented on a set of tabbed ribbon style toolbars that logically group functions with clear text descriptions.
  • “Scan Now” button:
    • Scanning documents has never been faster or easier. A “Scan Now” button lets you scan documents in a single click – without have to switch to the scanner settings view.
  • Quick access toolbar:
    • A customisable Quick Access Toolbar appears above the tabbed ribbon tools bars, letting you put your most frequently used features in one easy-to-find location on your desktop.
  • Dynamic and transparent stamps:
    • Dynamic stamps automatically include author, date and time. Transparent stamps are perfect for adding scanned signatures to documents and forms.
  • Digital camera input:
    • Take a picture of a document and accurately convert it to a text document. Automatic correction capabilities deliver high quality and accuracy.
  • Improvements on previous versions include:
    • A 42% increase in OCR accuracy, delivering more accurate scans and better search results
    • PDF Viewer Plus - open and display PDF files faster than ever (50% faster than version 11!)
    • More PDF annotations
    • FormTyper™ integrated into the high-performance PDF Viewer Plus
    • Expanded PDF search capabilities
    • Updated How-to-Guides
    • More folder colours

New features of PaperPort 12 Professional version:

  • ScanDirect™ Utility:
    • Scan directly into PDF Viewer Plus and Microsoft® SharePoint®. Automatically open PDF Viewer Plus once you scan a document by choosing “View Result”.
  • Support for Microsoft® SharePoint®:
    • Get files from Microsoft SharePoint, process them as needed, and save the results by sending the output through PaperPort’s Send To Bar. Or use the ScanDirect™ utility to scan to PDF with the results directed to SharePoint.

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PaperPort 12 Professional - Special Offer

PaperPort 12 Professional combines fast, easy scanning tools with powerful PDF creation for simplified management of all your documents. It organises all of your scanned documents and electronic files on your digital desktop and lets you search and view PDF files quickly so information is always at your fingertips

Buy PaperPort 12 Professional before the end of October 2009 and benefit from the HUGE SAVINGS on offer! PLUS, you’ll receive MyDesign & Print Workshop

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Ensure document security with PaperPort 12 Professional

Keeping information safe and secure is a top priority for today’s organisations. And for some, document security is not just a priority, it’s a regulatory requirement. Unlike many PC document management systems, PaperPort Professional 12 provides security features that protect sensitive and confidential information, while ensuring compliance with expanding government regulations. Why put your information at risk? Safeguard all your scanned paper documents and electronic files by turning them into secure PDF documents with PaperPort.

  • PDF passwords: Control which employees can access specific PDF documents with passwords. You can implement password protection for viewing and/or editing to ensure that only authorised individuals have access to sensitive documents.
  • PDF document encryption: Paperport Professional enables you to encrypt PDF documents to ensure information integrity. Only authorised individuals with knowledge of the appropriate algorithms can decrypt the document to make its contents readable. This way, even if a document is accessed by an non-authorised party, its contents remain protected.

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Find all your documents quickly and easily with PaperPort 12 Professional

Imagine the productivity gains you’d achieve if your staff spent less time searching for information and more time using it. With PaperPort Professional 12, you can create searchable PDFs from any scanned paper document and electronic file. PaperPort utilises the world’s most accurate Optical Character Recognition (OCR) technology with hyper-binary conversion to ensure that all PDF image content is searchable. So you can find exactly what you want when you need it.

  • Find documents instantly using standard search engines: Because PaperPort saves all your scanned documents and electronic files as fully searchable PDF files on your digital desktop, finding what you need is always fast and easy. All you have to do is enter keywords or phrases into Windows® Desktop Search or Google® to quickly locate a specific file on your computer or shared network.
  • Search for information locked in scanned, image and PDF files: If you want to search using PaperPort instead of Windows Desktop Search, then PaperPorts’ All-in-One Search is the answer. It will actually “read” all your files with the built-in OmniPage Search Indexer so you can search for a word contained INSIDE any document, including scanned paper. All-in-One Search enables everyone in your office to find any document – whether it’s local or on a network folder. Search by content, keyword or annotations.
  • Index on your schedule: PaperPort Professional’s flexible Index Manager allows you to take advantage of non-peak processing times by scheduling when and how PaperPort will convert all your image files to searchable documents using the built-in OminPage Search Indexer.
  • Locate important folders immediately: PaperPort Professional allows you to bookmark your commonly used folders so you can get to your documents right away. A “back” button makes it easy to revisit recently viewed folders eliminating wasted time navigating to information.

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How-To Guide: Assemble Documents in PaperPort

How-To Guides

1. Stacking

You can stack a group of PDF files into a single PDF.
You can stack a group of PaperPort images (MAX files) into a single MAX.

  1. Move the files to be stacked to a single folder.
  2. Select the files in the order you want them in the stack.
  3. Click the Stack button Stack Buttonand choose Stack in the drop-down list.
    or
    Choose Stack in the shortcut menu.

Source files do not remain after stacking – make copies before stacking if you want to keep the sources.

Other items (Word, Excel, PowerPoint, image files, etc.) can be combined into a PDF stack. See panels 4 - 7.

 

How-To Guides

2. Unstacking

You can unstack any PDF or MAX file – it does not matter whether it was previously stacked or not. You can unstack the current page or all pages. The result of unstacking all pages is always a set of single-page files.

  1. Click the file to be unstacked.
  2. Choose Unstack in the shortcut menu and choose an option.
    or
    Click the Unstack button and choose an option.
    or
    Choose Unstack in the Item menu and choose an option.

The multi-page file does not remain after unstacking. A single unstacked page is removed from the stack. The unstacked files and item names take numerical suffixes.

 

How-To Guides

3. Example

Scenario:
You receive a 25-page PDF.
You want to send a smaller PDF with pages 3, 10-13 and 22.

1. Unstack all pages. Unstack all pages
2. Select. Select
3. Stack. Stack
4. Send. Send

See online help for another way to perform this operation without unstacking.

Here is a link to more Imaging How-To guides
www.nuance.com/imaging/resources/how-to-guides.asp

 

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